Risk Assessment Activity: Covid-19 Infection Control Area: All Sites
Date of risk assessment: 7th May 2020, last updated 25th November 2020 Completed by: S Threadgill
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Infected staff identified on site
Spread of infection throughout the business. Closure of operation. Loss of business.
All staff
Business owners
9
Issued internal procedures on dealing with infection and suspected infection.
Decontamination procedure.
Isolation and removal from site of infected persons.
Tracing of staff that have come into contact with the infected persons. Infection response and decontamination checklist.
Government guidance to be followed on managing and communicating outbreaks.
Single point of contact (SPOC) nominated for communicating with Public Health England.
Alternate processing plants selected or continuity of business in the event of a site outbreak.
Regularly check Government guidance
ST
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Staff infection by Visitors/contractors visiting site
Covid-19 infection
All staff
3
Reception is now unmanned.
Only essential visitors and contractors allowed on site.
Visitors restricted to a minimum number.
Unannounced visits apart from BRC or Government Agency visits are prohibited.
Covid-19 visitor’s questionnaire banning known or possibly infected people.
Temperature checks.
Social distancing.
Visitors will be isolated or routed away from staff.
Visitors to be escorted through the site at all times and contractors monitored during their work on site.
Hygiene guidance.
Hand sanitizer available.
SOP108: Hand Washing on entering production areas.
Distancing reminder signage.
Extended smoking areas.
Extra cleaning in work areas of commonly contacted surfaces.
Communicate Company control procedures to suppliers and customers.
Notice to be sent to all contractors and visitors prior to attending site outlining the Covid-19 entry controls.
Only contractors and visitors that have signed and returned their Covid control paperwork to be allowed on site.
Separate external toilets located near the reception for contractors and visitors only.
Face masks
Hands free contact phone in reception
ST
ASAP
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Staff infection by Visitors/contractors visiting site that have already tested positive for Covid-19 infection.
Covid-19 infection
Point of contact Managers. Other staff that use Reception
1
Notice to be sent to all contractors and visitors prior to attending site outlining the Covid-19 entry controls and banning those who have the virus or have been at high risk of contracting it.
Only contractors and visitors that have signed and returned their Covid control paperwork to be allowed on site.
Government isolation guidance.
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Staff infection by GSC contractors visiting site
Covid-19 infection
All staff
3
GSC Policy of Covid-19 control.
Self-declaration of any Covid-19 suspected contact or infection.
Temperature checks.
Separate welfare facilities.
Social distancing.
Hygiene guidance.
Hand sanitizer available.
SOP108: Hand Washing on entering production areas.
Distancing reminder signage.
Protective gloves available.
Isolated work areas where possible.
Off-site construction/works where possible.
Cleaning of any equipment handled/repaired or handed over before use.
Communicate Company control procedures to suppliers and customers.
Only contractors and visitors that have signed and returned their Covid control paperwork to be allowed on site.
Government isolation guidance.
Face masks
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Staff infection by Primary hauliers
Covid-19 infection
All staff
2
Temperature checks.
Social distancing.
Hygiene guidance.
Hand sanitizer available.
Protective gloves available.
Distancing reminder signage.
Separate external toilets for hauliers.
Signage to prohibit use of staff welfare facilities by Primary hauliers.
Drivers to remain in vehicles when not required.
Denial of canteen facilities.
Extra cleaning in work areas of commonly contacted surfaces.
Communicate Company control procedures to suppliers and customers.
Face masks
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Staff infection by contract hauliers
Covid-19 infection
All staff
3
Social distancing.
Drivers to remain in vehicles when not required.
Hygiene guidance.
Sanitizer available.
Protective gloves available.
Distancing reminder signage.
Reduce frequency of deliveries where possible.
Communicate Company control procedures to suppliers and customers.
Face masks
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Staff infection by Delivery drivers
Covid-19 infection
All staff
1
Denial of canteen facilities.
Separate external toilets for delivery drivers.
Drop off point for parcel deliveries in a lidded dolav outside of reception.
Business only deliveries allowed, no personal ones.
Face masks
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Cross infection of tester/tested staff during temperature testing of staff in cars and visitors
Covid-19 infection
All staff
1
Use of face visor.
Testing at arm’s length.
Hand washing and sanitisation of probe straight after use.
Managers and office staff to check their own temperatures.
Prior notice banning infected and possible infected visitors from turning up on site.
None
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Cross infection by staff contact in production areas
Covid-19 infection
All staff
Contractors
6
Temperature checks.
Social distancing.
SOP108: Hand Washing on entering production areas.
Hygiene guidance.
Hand sanitizer available.
Protective gloves available
Reminder distancing signage.
No eating or drinking in production areas.
Screens for staff that cannot distance.
Staff to not face each other if distancing cannot be achieved.
Extra cleaning in work areas of commonly contacted surfaces.
Active planning to keep teams together in one area and number of staff used to a minimum.
Plan teams that travel or live together where possible.
Plan single or paired working where possible.
Night shift to be used if all production lines are running to reduce overcrowding.
Keep the number of staff that work across both shifts to a minimum.
Staff encouraged to stay on site during shifts.
Induction Training: Staying Safe at Work during the Coronavirus Outbreak.
Face masks
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Cross infection by staff in Supply Chain areas
Covid-19 infection
All staff
Delivery drivers
Contractors
2
Temperature checks
Social distancing.
Hygiene guidance.
Staff encouraged to stay on site during shifts.
Protective gloves available.
Hand sanitizer available.
Distancing reminder signage.
Extra cleaning in work areas of commonly contacted surfaces.
FLT and MHE end of shift cleaning or when changing operators.
Face masks
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Cross infection of QA staff working in different areas
Covid-19 infection
All staff
2
Temperature checks.
Social distancing.
Hygiene guidance.
Protective gloves available.
Hand sanitizer available.
Safe QA works areas.
Restriction of work area/office personnel.
Sanitisation of QA equipment after use.
Reminder distancing signage
Extra cleaning in work areas of commonly contacted surfaces
Floor markings on walkways to encourage two metre distancing
Restriction of production/Supply Chain staff movement.
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Cross infection between different departments and working areas
Covid-19 infection
All staff
Contractors
Visitors
Delivery drivers
1
Access limited between different team areas, offices and walkways.
Social distancing floor markings on walkways.
Access doors to be kept closed or locked.
SOP108: Hand Washing
Hygiene guidance
Paperwork handling and transfer minimised.
Face masks
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Cross infection by staff in handwash and congested routing areas
Covid-19 infection
All staff
Contractors
Visitors
6
Prepack handwash area limited to two people at a time.
Factory 2 handwash stations limited to two people washing or drying hands at a time
Reminder distancing signage
One-way entrance/exit in prepack factory.
Separate exits for stripping and baby production areas.
Extra cleaning in work areas of commonly contacted surfaces.
Suspension of clocking out for breaks.
Face masks
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
FLT and tractor/trailers operating near re-routed staff exits
Personal injury
All staff
Contractors
Visitors
1
Warning signage on exit doors.
Supply Chain staff and farms staff made aware of new factory exits and routes.
Reversing alarms.
Speed limits.
Sight lighting.
Safety barriers.
Designated walkways.
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Cross infection by staff in welfare areas
Covid-19 infection
All staff
3
Evening/morning cleaning of canteen block.
Reminder distancing signage.
Canteen seating distanced.
Extra cleaning in work areas of commonly contacted surfaces.
Staggered break times.
One-way canteen entrance/exit.
Toilets limited to 4 people at a time.
Urinal use limited to 2 people at a time.
Induction Training: Staying Safe at Work during the Coronavirus Outbreak.
Extra canteen facilities.
Extra toilet facilities.
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Cross infection by staff in smoking areas
Covid-19 infection
All staff
1
Second larger smoking shelter built and extended open smoking areas next to the car park.
Additional smoking areas nearer area of work to reduce staff movement and increase distancing.
Staggered break times.
Reminder distancing signage.
Handwashing required after smoking.
Induction Training: Staying Safe at Work during the Coronavirus Outbreak.
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Cross infection by staff travelling to and from work
Covid-19 infection
All staff
8
Reduced numbers and seating plan in agency minibuses.
Hand washing required after exiting the vehicle.
Staff that live/travel together to be given tasks together where distancing is harder to manage.
Additional parking areas near site entrance.
Face masks Agency limited to 4 passengers per car
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Cross infection by Staff in office areas
Covid-19 infection
All staff
Visitors
3
Temperature checks.
Social distancing.
Hygiene guidance.
Reminder distancing signage.
Office entry restrictions in main Office.
Limited number of staff per room.
Extra cleaning in work areas of commonly contacted surfaces.
Morning cleaning of Operations block.
Disposable water drinking cups.
Not sharing of stationary equipment.
Face masks
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Cross infection by Staff during meetings
Covid-19 infection
All staff
2
Cancelling of non-essential meetings.
Video conference isolated meetings.
Use larger meeting rooms.
Reduced number of staff in meetings.
Hold meetings outside for larger numbers of staff.
Floor markings and signage to encourage distancing.
Social distancing
Hygiene guidance.
Extra cleaning in work areas of commonly contacted surfaces.
Face masks
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Cross infection by Staff on mobile rigs and working in fields
Covid-19 infection
All field staff
6
Temperature checks.
Social distancing.
Hygiene guidance.
Sanitizer available.
Screens for staff that cannot distance.
Contract cleaning of portable toilets.
New knives issued at the start of shifts.
Knives not shared.
End of day clean down.
Hygiene guidance.
Reminder distancing signage.
Face masks
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Staff identified with Covid-19 or Covid-19 symptoms
Covid-19 infection
All staff
Contractors
Visitors
Hauliers
Delivery drivers
6
Separate isolation and welfare facilities.
Contract cleaning of portable toilets.
Removal from site if infection is suspected.
Forced self-isolation from work for 7 days.
Forced self-isolation from work for 14 days for those that live or travel with them.
Thorough cleaning of the area and any equipment used.
Safe disposal of cleaning materials
Key-worker testing
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Staff returning to work after Covid-19 infection and enforced isolation still infectious due to residual infection
Covid-19 infection
All staff
Contractors
Visitors
Hauliers
Delivery drivers
2
Temperature testing.
Return to work interview questioning ongoing symptoms.
Face mask and visors to be worn during the interview.
All clear test to be requested if needed.
Remote interviewing
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Staff that may have come in to contact with Covid-19 infection
Covid-19 infection
All staff
Contractors
Visitors
Hauliers
Delivery drivers
4
Separate isolation and welfare facilities.
Contract cleaning of portable toilets.
Removal from site if infection is suspected.
Forced self-isolation from work for 14 days.
Forced self-isolation from work for 14 days for those that live or travel with them.
Thorough cleaning of the area and any equipment used.
Safe disposal of cleaning materials.
Key-worker testing
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Infection by staff returning from abroad on annual leave
Covid-19 infection
All staff
Contractors
Visitors
Hauliers
Delivery drivers
2
P11 Absences from non-sickness return to work form.
Forced isolation if returning from countries that are on the mandatory quarantine list.
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Cross infection by sharing knives
Covid-19 infection
All staff
2
PPE, disposable gloves
Hand washing.
Staff to keep same knives for the day.
Knives sanitised at the end of shifts.
Knife sanitisation
Face masks
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Cross infection by sharing Manual Handling, production equipment and other materials
Covid-19 infection
All staff
2
Hygiene guidance
Hand washing.
Protective gloves available
Sanitisation after use/end of shifts.
Extra cleaning in work areas of commonly contacted surfaces.
And equipment with specified list of areas and equipment to clean.
Washing of used produce crates.
Daily clearing of refuse and waste.
Appropriate storage of waste materials in lidded bins.
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Product contaminated by infected food handlers
Covid-19 infection
All parts of the supply chain and final customer
1
PPE, disposable gloves
Hand washing.
Product re-washed before packing.
Face masks
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Infection of vulnerable people
Covid-19 infection
Medically vulnerable staff with certain conditions
Elderly staff
Certain groups more susceptible to infection and complications
1
Risk assessment of role and tasks.
Increased social distancing and working in isolation.
Regular meetings and monitoring of work activities.
Displayed Government Guidance on vulnerable groups and Company support available regarding identification of vulnerable groups and the risk to their help at work.
1
None
Self-isolation at home
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Infection of pregnant staff
Covid-19 infection with possible health complications
Mother and child
1
Risk assessment of role and tasks.
Increased social distancing.
Forced isolation at 28 weeks.
Self-isolation at home
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Infection by spilt bodily fluids
Covid-19 infection
All staff
1
SOP108: Management of Blood & Bodily Fluid Spillages.
None
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Infection due to lack of social distancing in a medical emergency
Covid-19 infection
All staff
2
Keep as distanced as possible.
Use of face mask.
Use of latex gloves.
Hand washing straight afterwards.
None
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Confusion by staff over Covid-19 information and guidance
Work related stress
Covid-19 infection
All staff
2
Displayed guidance and information from the Government.
Displayed and on-line guidance and information from the Company regarding Covid-19 control measures.
Confidential Covid comments /help box for staff that do not want to raise issues publicly
Fortnightly Covid-19 Health & Safety meetings
Displayed changes in working patterns.
None
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Lack of contact due to self-isolation/working at home
Depression
Staff working at home
2
Support by the business.
Regular contact.
Health Assured Employee assistance programme.
None
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Mental health issues due to lock down and social distancing
Depression
All staff
2
Government guidance and support detailed on the Covid-19 notice board.
Health Assured Employee assistance programme.
Company support available to all staff.
None
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Lack of suitable equipment for working at home
Frustration Depression
Staff working at home
1
Support by the business
Regular contact.
None
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Cross infection during emergency evacuation
Covid-19 infection
All staff
Contractors
Visitors
2
Distancing on walkways.
Distancing at assembly points.
Fire drills suspended.
None
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Transmission due to ineffective materials and cleaning
Covid-19 infection
All staff
1
Sanitisers selected that are effective against viruses.
Cleaning and sanitisation guidance.
None
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Infection due to discrimination of groups or individuals
Covid-19 infection
All staff
1
Company policy of discrimination in the work place
None
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Infection during offsite work/deliveries
Covid-19 infection
All staff
3
Use of vehicles for essential purposes only.
Vehicle occupancy limited to 2 staff.
Cleaning and sanitisation required after use.
Minimise person to person contact.
Face masks
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Infection due to work related travel
Covid-19 infection
All staff
Staff from other companies
Members of the public
6
Minimise non-essential travel.
Minimise number for people sharing cars for offsite travel.
Avoidance of public transport.
Overnight accommodation must meet social distancing guidelines
Face masks
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Deliberate or malicious infection
Covid-19 infection
All staff
Contractors
Visitors
1
Company conduct policies.
Prosecution as a criminal offence.
None
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Infection due to poor hygiene/
handwashing
Covid-19 infection
All staff
Contractors
Visitors
1
Routing forces staff to use handwash stations before entering production areas.
Sanitiser to be used in handwash areas.
Supervision whenever possible and management enforcement where necessary.
Sanitisers available in all office and production areas.
Reminder signage.
Induction training for safe sneezing and coughing.
Cameras to check compliance in unsupervised activities
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Infection due to poor social distancing
Covid-19 infection
All staff
Contractors
Visitors
4
One-way routing on busy exit/entrances.
Walkway markings
Supervision whenever possible and management enforcement where necessary.
Screens where staff have to work closely together.
Reminder signage repeated throughout the site on floors and walls.
Seating and number of staff limited in communal areas.
All offices and confined spaces have nominal number of maximum staff that may occupy the area at any one time.
Cameras to check compliance in unsupervised activities
Hazards Identified Risk Type Who is at risk Risk rating 1-25 Controls Already in place Further Control Actions Actions by who When Completion date
Infection due to sharing of PPE for FLT refuelling and battery maintenance
Covid-19 infection
Supply chain staff
1
Individually named eye protection and gauntlet/rubber gloves stored securely.
None