Risk Assessment                 Activity: Covid-19 Infection Control                  Area: All Sites

Date of risk assessment: 7th May 2020                                   Completed by: S Threadgill

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Staff infection by Visitors/contractors visiting site

Covid-19 infection

All staff

3

Reception is now unmanned.

Contact number displayed on canteen door.

Only essential visitors and contractors allowed on site.

Visitors restricted to one at a time if possible.

Covid-19 visitor’s questionnaire banning known or possibly infected people. 

Temperature checks.

Social distancing.

Visitors will be isolated or routed away from staff.

Hygiene guidance.

Hand sanitizer available. SOP108: Hand Washing on entering production areas.

Distancing reminder signage.

Extended smoking areas.

Extra cleaning in work areas of commonly contacted surfaces.

Communicate Company control procedures to suppliers and customers.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Staff infection by GSC contractors visiting site

Covid-19 infection

All staff

3

GSC Policy of Covid-19 control.

Self-declaration of any Covid-19 suspected contact or infection.

Temperature checks.

Separate welfare facilities.

Social distancing.

Hygiene guidance.

Hand sanitizer available. SOP108: Hand Washing on entering production areas.

Distancing reminder signage.

Latex gloves available.

Isolated work areas where possible.

Off-site construction/works where possible.

Cleaning of any equipment handled/repaired or handed over before use.

Communicate Company control procedures to suppliers and customers.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Staff infection by Primary hauliers

Covid-19 infection

All staff

2

Temperature checks.

Separate welfare facilities.

Social distancing.

Hygiene guidance.

Hand sanitizer available.

Latex gloves available.

Distancing reminder signage.

Separate external toilets for hauliers.

Drivers to remain in vehicles when not required.

Denial of canteen facilities.

Extra cleaning in work areas of commonly contacted surfaces.

Communicate Company control procedures to suppliers and customers.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Staff infection by contract hauliers

Covid-19 infection

All staff

3

Social distancing.

Drivers to remain in vehicles when not required.

Hygiene guidance.

Sanitizer available.

Latex gloves available.

Distancing reminder signage.

Reduce frequency of deliveries where possible.

Communicate Company control procedures to suppliers and customers.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Staff infection by Delivery drivers

Covid-19 infection

All staff

1

Denial of canteen facilities.

Separate external toilets for delivery drivers.

Separate drop off point.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection of tester/tested staff during temperature testing of staff in cars and visitors

Covid-19 infection

All staff

1

Use of face visor.

Testing at arm’s length.

Hand washing and sanitisation of probe straight after use.

None

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection by staff contact in production areas

Covid-19 infection

All staff

Contractors

Visitors
 

6

Temperature checks.

Social distancing.

SOP108: Hand Washing on entering production areas.

Hygiene guidance.

Hand sanitizer available.

Latex gloves available

Reminder distancing signage.

No eating or drinking in production areas.

Screens for staff that cannot distance.

Staff to not face each other if distancing cannot be achieved.

Extra cleaning in work areas of commonly contacted surfaces.

Active planning to keep teams together in one area and number of staff used to a minimum.

Plan teams that travel or live together where possible.

Plan single or paired working where possible.

Night shift to be used if all production lines are running to reduce overcrowding.

Keep the number of staff that work across both shifts to a minimum.

Staff encouraged to stay on site during shifts.
Induction Training: Staying Safe at Work during the Coronavirus Outbreak.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection by staff in Supply Chain areas

Covid-19 infection

2

Temperature checks

Social distancing.

Hygiene guidance.

Staff encouraged to stay on site during shifts.

Latex gloves available.

Hand sanitizer available.

Distancing reminder signage.

Extra cleaning in work areas of commonly contacted surfaces.

FLT and MHE end of shift cleaning or when changing operators.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection of QA staff working in different areas

Covid-19 infection

2

Temperature checks.

Social distancing.

Hygiene guidance.

Latex gloves available.

Hand sanitizer available.

Safe QA works areas.

Restriction of work area/office personnel.

Sanitisation of QA equipment after use.

Reminder distancing signage

Extra cleaning in work areas of commonly contacted surfaces

Floor markings on walkways to encourage two metre distancing

Restriction of production/Supply Chain staff movement.

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection between different departments and working areas

Covid-19 infection

All staff

Contractors

Visitors
 

1

Access prohibited and limited between different team areas, offices and walkways.

Social distancing floor markings on walkways.

Access doors to be kept closed or locked.

SOP108: Hand Washing

Hygiene guidance

Drop off points for paperwork.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection by staff in handwash and congested routing areas

Covid-19 infection

All staff

Contractors

Visitors
 

6

Prepack handwash area limited to two people at a time.

Factory 2 handwash stations limited to two people washing or drying hands at a time

 Reminder distancing signage

One-way entrance/exit in prepack factory.

Separate exits for stripping and baby production areas.

Extra cleaning in work areas of commonly contacted surfaces

Suspension of clocking out for breaks.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

FLT and tractor/trailers operating near re-routed staff exits

Personal injury

All staff

Contractors

Visitors
 

1

Warning signage on exit doors.

Supply Chain staff and farms staff made aware of new factory exits and routes.

Reversing alarms.

Speed limits.

Sight lighting.

Safety barriers.

Designated walkways.

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection by staff in welfare areas

Covid-19 infection

3

Evening/morning cleaning of canteen block.

Reminder distancing signage.

Canteen seating distanced.

Extra cleaning in work areas of commonly contacted surfaces.

Staggered break times.

One-way canteen entrance/exit.

Toilets limited to 4 people at a time.

Urinal use limited to 2 people at a time.

Induction Training: Staying Safe at Work during the Coronavirus Outbreak.

Extra canteen facilities.

Extra toilet facilities.

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection by staff in smoking areas

Covid-19 infection

All staff

1

Extended smoking area around smoking shelter.

Additional smoking areas nearer area of work to reduce staff movement and increase distancing.

Staggered break times.

Reminder distancing signage.

Handwashing required after smoking.

Induction Training: Staying Safe at Work during the Coronavirus Outbreak.

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection by staff travelling to and from work

Covid-19 infection

All staff

8

Reduced numbers and seating plan in agency minibuses.

Hand washing required after exiting the vehicle.

Staff that live/travel together to be given tasks together where distancing is harder to manage.

Additional parking areas near site entrance.

Face masks Agency limited to 4 passengers per car

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection by Staff in office areas

Covid-19 infection

All staff

Contractors

Visitors

Delivery drivers

3

Temperature checks.

Social distancing.

Hygiene guidance.

Reminder distancing signage.

Office entry restrictions in main Office.

Limited number of staff per room.

Extra cleaning in work areas of commonly contacted surfaces.

Morning cleaning of Operations block.

Disposable water drinking cups.

Not sharing of stationary equipment.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection by Staff during meetings

Covid-19 infection

All staff

2

Cancelling of non-essential meetings.

Video conference isolated meetings.

Use larger meeting rooms.

Reduced number of staff in meetings.

Hold meetings outside for larger numbers of staff.

Floor markings and signage to encourage distancing.

Social distancing

Hygiene guidance.

Extra cleaning in work areas of commonly contacted surfaces.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection by Staff on mobile rigs and working in fields

Covid-19 infection

All field staff

6

Temperature checks.

Social distancing.

Hygiene guidance.

Sanitizer available.

Screens for staff that cannot distance.

Contract cleaning of portable toilets.

New knives issued at the start of shifts.

Knives not shared.

End of day clean down.

Hygiene guidance.

Reminder distancing signage.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Staff identified with Covid-19 or Covid-19 symptoms

Covid-19 infection

All staff

Contractors

Visitors
Hauliers

Delivery drivers

6

Separate isolation and welfare facilities.

Contract cleaning of portable toilets.

Removal from site if infection is suspected.

Forced self-isolation from work for 7 days.

Forced self-isolation from work for 14 days for those that live or travel with them.

Thorough cleaning of the area and any equipment used.

Safe disposal of cleaning materials

Key-worker testing

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Staff that may have come in to contact with Covid-19 infection

Covid-19 infection

All staff

Contractors

Visitors
Hauliers

Delivery drivers

4

Separate isolation and welfare facilities.

Contract cleaning of portable toilets.

Removal from site if infection is suspected.

Forced self-isolation from work for 14 days.

Forced self-isolation from work for 14 days for those that live or travel with them.

Thorough cleaning of the area and any equipment used.

Safe disposal of cleaning materials.

Key-worker testing

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection by sharing knives

Covid-19 infection

All staff

2

PPE, disposable gloves

Hand washing.

Staff to keep same knives for the day.

Knives sanitised at the end of shifts.

Knife sanitisation

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection by sharing Manual Handling, production equipment and other materials

Covid-19 infection

All staff

2

Hygiene guidance

Hand washing.

Latex gloves available

Sanitisation after use/end of shifts.

Extra cleaning in work areas of commonly contacted surfaces.

And equipment with specified list of areas and equipment to clean.

Washing of used produce crates.

Daily clearing of refuse and waste.

Appropriate storage of waste materials in lidded bins.

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Product contaminated by infected food handlers

Covid-19 infection

All parts of the supply chain and final customer

1

PPE, disposable gloves

Hand washing.

Product re-washed before packing.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Infection of vulnerable people

Covid-19 infection

Medically vulnerable staff with certain conditions

Elderly staff

Certain groups more susceptible to infection and complications

1

Increased social distancing and working in isolation.

Regular meetings and monitoring of work activities.

Displayed Government Guidance on vulnerable groups and Company support available regarding identification of vulnerable groups and the risk to their help at work.

1

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Infection by spilt bodily fluids

Covid-19 infection

All staff

1

SOP108: Management of Blood & Bodily Fluid Spillages.

None

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Infection due to lack of social distancing in medical  emergency

Covid-19 infection

All staff

2

Keep as distanced possible.

Use of face mask.

Use of latex gloves.

Hand washing straight afterwards.

None

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Confusion by staff over Covid-19 information and guidance

Work related stress

Covid-19 infection

All staff

2

Displayed guidance and information from the Government.

Displayed and on-line guidance and information from the Company regarding Covid-19 control measures.

Confidential Covid comments /help box for staff that do not want to raise issues publicly

Fortnightly Covid-19 Health & Safety meetings

Displayed changes in working patterns.

None

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Lack of contact due to self-isolation/working at home

Depression

Staff working at home

2

Support by the business.

Regular contact.

Health Assured Employee assistance programme.

None

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Mental health issues due to lock down and social distancing

Depression

All staff

2

Government guidance and support detailed on the Covid-19 notice board.

Health Assured Employee assistance programme.

Company support available to all staff.

None

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Lack of suitable equipment for working at home

Frustration Depression

Staff working at home

1

Support by the business

Regular contact.

None

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection during emergency evacuation

Covid-19 infection

All staff

Contractors

Visitors

2

Distancing on walkways.

Distancing at assembly points.

Fire drills suspended.

None

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Transmission due to ineffective materials and cleaning

Covid-19 infection

All staff

1

Sanitisers selected that are effective against viruses.

Cleaning and sanitisation guidance.

None

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Infection due to discrimination of groups or individuals

Covid-19 infection

All staff

1

Company policy of discrimination in the work place

None

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Infection during offsite work/deliveries

Covid-19 infection

All staff

3

Use of vehicles for essential purposes only.

Vehicle occupancy limited to 2 staff.

Cleaning and sanitisation required after use.

Minimise person to person contact.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Infection due to work related travel

Covid-19 infection

All staff

Staff from other companies

Members of the public

6

Minimise non-essential travel.

Minimise number for people sharing cars for offsite travel.

Avoidance of public transport.

Overnight accommodation must meet social distancing guidelines

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Deliberate or malicious infection

Covid-19 infection

All staff

Contractors

Visitors

1

Company conduct policies.

Prosecution as a criminal offence.

None