Risk Assessment                 Activity: Covid-19 Infection Control                  Area: All Sites

Date of risk assessment: 7th May 2020, last updated 25th November 2020                        Completed by: S Threadgill

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Infected staff identified on site

Spread of infection throughout the business. Closure of operation. Loss of business.

All staff

Business owners

9

Issued internal procedures on dealing with infection and suspected infection.

Decontamination procedure.

Isolation and removal from site of infected persons.

Tracing of staff that have come into contact with the infected persons. Infection response and decontamination checklist.

Government guidance to be followed on managing and communicating outbreaks.

Single point of contact (SPOC) nominated for communicating with Public Health England.

Alternate processing plants selected or continuity of business in the event of a site outbreak.

Regularly check Government guidance

ST

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Staff infection by Visitors/contractors visiting site

Covid-19 infection

All staff

3

Reception is now unmanned.

Only essential visitors and contractors allowed on site.

Visitors restricted to a minimum number.

Unannounced visits apart from BRC or Government Agency visits are prohibited.

Covid-19 visitor’s questionnaire banning known or possibly infected people. 

Temperature checks.

Social distancing.

Visitors will be isolated or routed away from staff.

Visitors to be escorted through the site at all times and contractors monitored during their work on site.

Hygiene guidance.

Hand sanitizer available.

SOP108: Hand Washing on entering production areas.

Distancing reminder signage.

Extended smoking areas.

Extra cleaning in work areas of commonly contacted surfaces.

Communicate Company control procedures to suppliers and customers.

Notice to be sent to all contractors and visitors prior to attending site outlining the Covid-19 entry controls.

Only contractors and visitors that have signed and returned their Covid control paperwork to be allowed on site.

Separate external toilets located near the reception for contractors and visitors only.

Face masks

Hands free contact phone in reception

ST

ASAP

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Staff infection by Visitors/contractors visiting site that have already tested positive for Covid-19 infection.

Covid-19 infection

Point of contact Managers. Other staff that use Reception

1

Notice to be sent to all contractors and visitors prior to attending site outlining the Covid-19 entry controls and banning those who have the virus or have been at high risk of contracting it.

Only contractors and visitors that have signed and returned their Covid control paperwork to be allowed on site.

Government isolation guidance.

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Staff infection by GSC contractors visiting site

Covid-19 infection

All staff

3

GSC Policy of Covid-19 control.

Self-declaration of any Covid-19 suspected contact or infection.

Temperature checks.

Separate welfare facilities.

Social distancing.

Hygiene guidance.

Hand sanitizer available.

SOP108: Hand Washing on entering production areas.

Distancing reminder signage.

Protective gloves available.

Isolated work areas where possible.

Off-site construction/works where possible.

Cleaning of any equipment handled/repaired or handed over before use.

Communicate Company control procedures to suppliers and customers.

Only contractors and visitors that have signed and returned their Covid control paperwork to be allowed on site.

Government isolation guidance.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Staff infection by Primary hauliers

Covid-19 infection

All staff

2

Temperature checks.

Social distancing.

Hygiene guidance.

Hand sanitizer available.

Protective gloves available.

Distancing reminder signage.

Separate external toilets for hauliers.

Signage to prohibit use of staff welfare facilities by Primary hauliers.

Drivers to remain in vehicles when not required.

Denial of canteen facilities.

Extra cleaning in work areas of commonly contacted surfaces.

Communicate Company control procedures to suppliers and customers.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Staff infection by contract hauliers

Covid-19 infection

All staff

3

Social distancing.

Drivers to remain in vehicles when not required.

Hygiene guidance.

Sanitizer available.

Protective gloves available.

Distancing reminder signage.

Reduce frequency of deliveries where possible.

Communicate Company control procedures to suppliers and customers.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Staff infection by Delivery drivers

Covid-19 infection

All staff

1

Denial of canteen facilities.

Separate external toilets for delivery drivers.

Drop off point for parcel deliveries in a lidded dolav outside of reception.

Business only deliveries allowed, no personal ones.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection of tester/tested staff during temperature testing of staff in cars and visitors

Covid-19 infection

All staff

1

Use of face visor.

Testing at arm’s length.

Hand washing and sanitisation of probe straight after use.

Managers and office staff to check their own temperatures.

Prior notice banning infected and possible infected visitors from turning up on site.

None

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection by staff contact in production areas

Covid-19 infection

All staff

Contractors


 

6

Temperature checks.

Social distancing.

SOP108: Hand Washing on entering production areas.

Hygiene guidance.

Hand sanitizer available.

Protective gloves available

Reminder distancing signage.

No eating or drinking in production areas.

Screens for staff that cannot distance.

Staff to not face each other if distancing cannot be achieved.

Extra cleaning in work areas of commonly contacted surfaces.

Active planning to keep teams together in one area and number of staff used to a minimum.

Plan teams that travel or live together where possible.

Plan single or paired working where possible.

Night shift to be used if all production lines are running to reduce overcrowding.

Keep the number of staff that work across both shifts to a minimum.

Staff encouraged to stay on site during shifts.
Induction Training: Staying Safe at Work during the Coronavirus Outbreak.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection by staff in Supply Chain areas

Covid-19 infection

All staff

Delivery drivers

Contractors

2

Temperature checks

Social distancing.

Hygiene guidance.

Staff encouraged to stay on site during shifts.

Protective gloves available.

Hand sanitizer available.

Distancing reminder signage.

Extra cleaning in work areas of commonly contacted surfaces.

FLT and MHE end of shift cleaning or when changing operators.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection of QA staff working in different areas

Covid-19 infection

All staff

2

Temperature checks.

Social distancing.

Hygiene guidance.

Protective gloves available.

Hand sanitizer available.

Safe QA works areas.

Restriction of work area/office personnel.

Sanitisation of QA equipment after use.

Reminder distancing signage

Extra cleaning in work areas of commonly contacted surfaces

Floor markings on walkways to encourage two metre distancing

Restriction of production/Supply Chain staff movement.

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection between different departments and working areas

Covid-19 infection

All staff

Contractors

Visitors

Delivery drivers
 

1

Access limited between different team areas, offices and walkways.

Social distancing floor markings on walkways.

Access doors to be kept closed or locked.

SOP108: Hand Washing

Hygiene guidance

Paperwork handling and transfer minimised.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection by staff in handwash and congested routing areas

Covid-19 infection

All staff

Contractors

Visitors
 

6

Prepack handwash area limited to two people at a time.

Factory 2 handwash stations limited to two people washing or drying hands at a time

Reminder distancing signage

One-way entrance/exit in prepack factory.

Separate exits for stripping and baby production areas.

Extra cleaning in work areas of commonly contacted surfaces.

Suspension of clocking out for breaks.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

FLT and tractor/trailers operating near re-routed staff exits

Personal injury

All staff

Contractors

Visitors
 

1

Warning signage on exit doors.

Supply Chain staff and farms staff made aware of new factory exits and routes.

Reversing alarms.

Speed limits.

Sight lighting.

Safety barriers.

Designated walkways.

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection by staff in welfare areas

Covid-19 infection

All staff

3

Evening/morning cleaning of canteen block.

Reminder distancing signage.

Canteen seating distanced.

Extra cleaning in work areas of commonly contacted surfaces.

Staggered break times.

One-way canteen entrance/exit.

Toilets limited to 4 people at a time.

Urinal use limited to 2 people at a time.

Induction Training: Staying Safe at Work during the Coronavirus Outbreak.

Extra canteen facilities.

Extra toilet facilities.

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection by staff in smoking areas

Covid-19 infection

All staff

1

Second larger smoking shelter built and extended open smoking areas next to the car park.

Additional smoking areas nearer area of work to reduce staff movement and increase distancing.

Staggered break times.

Reminder distancing signage.

Handwashing required after smoking.

Induction Training: Staying Safe at Work during the Coronavirus Outbreak.

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection by staff travelling to and from work

Covid-19 infection

All staff

8

Reduced numbers and seating plan in agency minibuses.

Hand washing required after exiting the vehicle.

Staff that live/travel together to be given tasks together where distancing is harder to manage.

Additional parking areas near site entrance.

Face masks Agency limited to 4 passengers per car

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection by Staff in office areas

Covid-19 infection

All staff

Visitors

3

Temperature checks.

Social distancing.

Hygiene guidance.

Reminder distancing signage.

Office entry restrictions in main Office.

Limited number of staff per room.

Extra cleaning in work areas of commonly contacted surfaces.

Morning cleaning of Operations block.

Disposable water drinking cups.

Not sharing of stationary equipment.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection by Staff during meetings

Covid-19 infection

All staff

2

Cancelling of non-essential meetings.

Video conference isolated meetings.

Use larger meeting rooms.

Reduced number of staff in meetings.

Hold meetings outside for larger numbers of staff.

Floor markings and signage to encourage distancing.

Social distancing

Hygiene guidance.

Extra cleaning in work areas of commonly contacted surfaces.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection by Staff on mobile rigs and working in fields

Covid-19 infection

All field staff

6

Temperature checks.

Social distancing.

Hygiene guidance.

Sanitizer available.

Screens for staff that cannot distance.

Contract cleaning of portable toilets.

New knives issued at the start of shifts.

Knives not shared.

End of day clean down.

Hygiene guidance.

Reminder distancing signage.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Staff identified with Covid-19 or Covid-19 symptoms

Covid-19 infection

All staff

Contractors

Visitors
Hauliers

Delivery drivers

6

Separate isolation and welfare facilities.

Contract cleaning of portable toilets.

Removal from site if infection is suspected.

Forced self-isolation from work for 7 days.

Forced self-isolation from work for 14 days for those that live or travel with them.

Thorough cleaning of the area and any equipment used.

Safe disposal of cleaning materials

Key-worker testing

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Staff returning to work after Covid-19 infection and enforced isolation still infectious due to residual infection

Covid-19 infection

All staff

Contractors

Visitors
Hauliers

Delivery drivers

2

Temperature testing.

Return to work interview questioning ongoing symptoms.

Face mask and visors to be worn during the interview.

All clear test to be requested if needed.

Remote interviewing

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Staff that may have come in to contact with Covid-19 infection

Covid-19 infection

All staff

Contractors

Visitors
Hauliers

Delivery drivers

4

Separate isolation and welfare facilities.

Contract cleaning of portable toilets.

Removal from site if infection is suspected.

Forced self-isolation from work for 14 days.

Forced self-isolation from work for 14 days for those that live or travel with them.

Thorough cleaning of the area and any equipment used.

Safe disposal of cleaning materials.

Key-worker testing

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Infection by staff returning from abroad on annual leave

Covid-19 infection

All staff

Contractors

Visitors
Hauliers

Delivery drivers

2

P11 Absences from non-sickness return to work form.

Forced isolation if returning from countries that are on the mandatory quarantine list.

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection by sharing knives

Covid-19 infection

All staff

2

PPE, disposable gloves

Hand washing.

Staff to keep same knives for the day.

Knives sanitised at the end of shifts.

Knife sanitisation

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection by sharing Manual Handling, production equipment and other materials

Covid-19 infection

All staff

2

Hygiene guidance

Hand washing.

Protective gloves available

Sanitisation after use/end of shifts.

Extra cleaning in work areas of commonly contacted surfaces.

And equipment with specified list of areas and equipment to clean.

Washing of used produce crates.

Daily clearing of refuse and waste.

Appropriate storage of waste materials in lidded bins.

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Product contaminated by infected food handlers

Covid-19 infection

All parts of the supply chain and final customer

1

PPE, disposable gloves

Hand washing.

Product re-washed before packing.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Infection of vulnerable people

Covid-19 infection

Medically vulnerable staff with certain conditions

Elderly staff

Certain groups more susceptible to infection and complications

1

Risk assessment of role and tasks.

Increased social distancing and working in isolation.

Regular meetings and monitoring of work activities.

Displayed Government Guidance on vulnerable groups and Company support available regarding identification of vulnerable groups and the risk to their help at work.

1

None

Self-isolation at home

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Infection of pregnant staff

Covid-19 infection with possible health complications

Mother and child

1

Risk assessment of role and tasks.

Increased social distancing.

Forced isolation at 28 weeks.

Self-isolation at home

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Infection by spilt bodily fluids

Covid-19 infection

All staff

1

SOP108: Management of Blood & Bodily Fluid Spillages.

None

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Infection due to lack of social distancing in a medical emergency

Covid-19 infection

All staff

2

Keep as distanced as possible.

Use of face mask.

Use of latex gloves.

Hand washing straight afterwards.

None

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Confusion by staff over Covid-19 information and guidance

Work related stress

Covid-19 infection

All staff

2

Displayed guidance and information from the Government.

Displayed and on-line guidance and information from the Company regarding Covid-19 control measures.

Confidential Covid comments /help box for staff that do not want to raise issues publicly

Fortnightly Covid-19 Health & Safety meetings

Displayed changes in working patterns.

None

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Lack of contact due to self-isolation/working at home

Depression

Staff working at home

2

Support by the business.

Regular contact.

Health Assured Employee assistance programme.

None

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Mental health issues due to lock down and social distancing

Depression

All staff

2

Government guidance and support detailed on the Covid-19 notice board.

Health Assured Employee assistance programme.

Company support available to all staff.

None

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Lack of suitable equipment for working at home

Frustration Depression

Staff working at home

1

Support by the business

Regular contact.

None

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Cross infection during emergency evacuation

Covid-19 infection

All staff

Contractors

Visitors

2

Distancing on walkways.

Distancing at assembly points.

Fire drills suspended.

None

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Transmission due to ineffective materials and cleaning

Covid-19 infection

All staff

1

Sanitisers selected that are effective against viruses.

Cleaning and sanitisation guidance.

None

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Infection due to discrimination of groups or individuals

Covid-19 infection

All staff

1

Company policy of discrimination in the work place

None

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Infection during offsite work/deliveries

Covid-19 infection

All staff

3

Use of vehicles for essential purposes only.

Vehicle occupancy limited to 2 staff.

Cleaning and sanitisation required after use.

Minimise person to person contact.

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Infection due to work related travel

Covid-19 infection

All staff

Staff from other companies

Members of the public

6

Minimise non-essential travel.

Minimise number for people sharing cars for offsite travel.

Avoidance of public transport.

Overnight accommodation must meet social distancing guidelines

Face masks

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Deliberate or malicious infection

Covid-19 infection

All staff

Contractors

Visitors

1

Company conduct policies.

Prosecution as a criminal offence.

None

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Infection due to poor hygiene/

handwashing

Covid-19 infection

All staff

Contractors

Visitors

1

Routing forces staff to use handwash stations before entering production areas.

Sanitiser to be used in handwash areas.

Supervision whenever possible and management enforcement where necessary.

Sanitisers available in all office and production areas.

Reminder signage.

Induction training for safe sneezing and coughing.

Cameras to check compliance in unsupervised activities

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Infection due to poor social distancing

Covid-19 infection

All staff

Contractors

Visitors

4

One-way routing on busy exit/entrances.

Walkway markings

Supervision whenever possible and management enforcement where necessary.

Screens where staff have to work closely together.

Reminder signage repeated throughout the site on floors and walls.

Seating and number of staff limited in communal areas.

All offices and confined spaces have nominal number of maximum staff that may occupy the area at any one time.

Cameras to check compliance in unsupervised activities

Hazards Identified   Risk Type                  Who is at risk  Risk rating 1-25  Controls Already in place                     Further Control Actions      Actions by who     When       Completion date

Infection due to sharing of PPE for FLT refuelling and battery maintenance

Covid-19 infection

Supply chain staff

1

Individually named eye protection and gauntlet/rubber gloves stored securely.

None